The Online Newspaper of Students of East African University, Rwanda

EAUR implements MIS

By: Ann Mbugua

The EAUR campus is in a process of adapting a management information system (MIS) that is intended for easing the day to day operations for both the students and the management. It was introduced at the beginning of the school year and is expected to integrate different departments that initially worked as independent units.

For the students who are the main stakeholders , the system mainly contains information on both academics and finance . On academics the students are able to keep track of the modules they have covered, the models that are ahead which details on where they are taking the various module , when and with which lecturer .

photo of the MIS system

Transcripts will also become readily available which will ensure that one is able to keep track of their academic progress in terms of performance. With the help of NFC cards that the students are expected to start using soon enough ,the system will also be able to keep a record of ones class attendance .

Clearance will also be made easier because of the ability to keep track of their financial status and make a request for clearance online and print the card for themselves in a bid to eliminate the initial long process of queuing at the finance office, in addition to this students can also request for whichever documents they need from the comfort of their homes this will apply mostly mostly for those in their final year to ensure that they are able to graduate on time.

a member of staff accessing the MIS

The team that is in charge of this system is made up of a coordinator , a developer, those in charge entering data and the campus director who is in charge of overseeing the process.

The coordinator who is the school ICT director says that out of the five models that are necessary for the system to be fully functional finance is complete and registration for the most part is almost complete as some students are yet to register. The library , HR are also almost fully complete.

“Implelmentation ,integration and adoption is not easy , for people especially students to understand it well requires more engagement and training for them to update info so far only 40% of the total student population has completed registration , that is one of the main challenges.” Mbabazi Jean paul told the Eaur magazine.

This article was written by
Ann Njoki Mbugua

Ann Njoki Mbugua